LIFESTYLE | opinion www.womanthismonth.com June 2023 67 • Facilitate the identification and classification of projects. • Facilitate the selection and prioritisation of projects. • Ensure strategic alignment with the corporate strategy. • Ensure adequate governance controls for each project supported by clearly defined roles and responsibilities. • Provide capacity and capability planning, to enable the effective management of resources across the organisation-wide projects. • Identify and develop project management methodology, best practices, and standards that fit each project type and size, and design customised approaches if required. • Offer coaching, mentoring, and training. • Monitor compliance with project management standards, policies, procedures, and templates by means of project audits and oversight. • Develop and manage project policies, procedures, templates, tools and techniques. • Manage communication and reporting of the projects in the portfolio to the relevant stakeholders on a timely basis. • Manage the benefits planned from each project by ensuring setting clear quantitative and qualitative KPIs, monitor them throughout the project. • Ensure that projects are delivered on scope, on time, and on budget, yet considering the changes that could occur throughout the project lifecycle and make the necessary justifications for the same. Why do organisations need PMOs? Below are some of the objectives for having a PMO in organisations: The simple answer to this is to create value - Ensure that the projects undertaken by the organisation are delivering the intended value set by the leaders of the organisation, be it a competitive edge, operational excellence, revenue generating, cost reduction, etc. More objectives can be summarised as follows: All expectations and statistics indicate that the adoption of PMOs in the region will increase in the coming few years. Yet the first step to achieving this target is to make more people aware of the importance of project management. The below table reflects where we stand in terms of numbers in comparison to our neighbours in the GCC (Ref. PMI registry). Country CAPM PMP PgMP PfMP Population (2020) % from Population Presence of Local PMI Chapter CAPM PMP PgMP PfMP Bahrain 144 1193 7 5 1,701,575 0.85 7 0.04 0.029 No Kuwait 35 3128 49 1 4,270,571 0.08 7 0.11 0.002 No UAE 482 15991 144 44 9,890,402 0.49 16 0.15 0.044 Yes KSA 1659 34244 319 219 34,813,871 0.48 10 0.09 0.063 Yes Oman 64 1413 9 5 5,106,626 0.13 3 0.02 0.010 No Qatar 152 6035 48 11 2,881,053 0.53 21 0.17 0.038 No Critical success factors for establishing an effective PMO are: • Sponsored and supported by the board and executive management. • Managed by people who are well equipped with knowledge and practical experience. • Has a well-defined operating model with clear vision, mission, structure, governance, roles, responsibilities, authority matrix, framework, policies, processes and technology. • Supported by digital means to automate as much as possible. • Aims to fulfill the organisation’s vision and meet stakeholders’ expectations.
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